Payroll & Social Insurance

Maintain a social-insurance profile per employee with SI number (pension insurance), eleven-digit tax ID, place of birth and birth name, as well as SVLFG membership, health-insurance fund and the start and end of coverage. These sensitive fields are stored encrypted, never shown in plaintext in tables, excluded from global search and the activity log, and visible only to HR staff in the secured form. The profile overview shows status, health-insurance fund and the number of A1 postings; all substantive changes flow into the activity log without logging encrypted personal data.

Generate a DEÜV report file in the documented record layout for registration (GD 10), deregistration (GD 30) and annual reporting (GD 50). The file (DEUEV_<reason>_<YYYYMM>_<farm ID>.dat, ISO-8859-1) contains header, communication and trailer records plus, per employee, the DSME, DBME, DBNA, DBGB and DBAN data blocks; the DBAN address block is written without address details. File generation only — not certified transmission; transmission requires ITSG certification and eXTra transport.

Before every generation, the module checks the eight mandatory DEÜV fields (date of birth, place of birth, birth name, gender, nationality code, person group, contribution group, occupation code) and lists exactly which fields are missing in the profile. Records with blocking gaps are skipped; a missing company number blocks the entire file with a clear message.

Choose the DEÜV person-group key (101 standard, 109 mini-job, 110 short-term employees, plus the agricultural keys 112, 113 and 114) and the 4-digit contribution-group key. For short-term employees (110), the actual worked days are automatically carried into the report as paid days.

Export a monthly payroll-data CSV (Lohndaten_<farm ID>_<YYYYMM>.csv, Windows-1252, semicolon-separated) with name, SI number, actual hours, gross wage, workdays, employment type (mini-job/seasonal/regular) and health-insurance fund as a handoff file for external payroll software. Six further columns at the end split the hours into night hours, of which 0 to 4 a.m., Sunday, public holiday, special-day and overtime hours; the existing columns stay in place. FarmManager supplies the hours for payroll, not surcharge amounts. Missing SI numbers, hours or wage rates are shown before download.

Record postings abroad with destination country, posting period, home carrier (SVLFG), activity and host employer. Printing generates an A4 preparation document for the A1 application per Regulation (EC) 883/2004 with employer, company number, and the employee's SI number and tax ID. Printing is protected against unauthorized access by a triple tenant-and-access check. For every posting you record where the A1 certificate stands – not applied for, applied for, issued, rejected or not required –, with number, issue date and validity, and file the issued certificate and your application documents directly with the posting. If the A1 is still missing before a posting begins or expires before the end of the posting, FarmManager reminds management and HR in good time by notification and email. You file the A1 preparation with one click as a PDF with SHA-256 checksum, unchangeable afterwards. You still submit the application yourself; FarmManager transmits nothing.

Print a per-employee SI status certificate for the current calendar year that documents short-term employment status under § 8 SGB IV (actual days against the threshold, with projection), mini-job classification and minimum-wage conformity from existing data — without making an independent social-insurance-law determination. You file the certificate of a calendar year in the SI profile as a PDF with SHA-256 checksum; afterwards it can no longer be changed, so you can also prove later what applied at a given time. You attach further SI documents directly to the profile.