01
Fleet Inventory
Manage serial numbers, manufacturer specs, model years, and current operating status.
Modules
Fleet & Machinery
Minimize downtime and maximize the lifespan of your heavy equipment. From fleet inventory through preventive maintenance scheduling with dual intervals (operating hours OR months), compliant safety checklists and spare-parts inventory all the way to tax-grade depreciation (AfA) per German § 7 EStG – everything in one platform.
13capabilities
capabilities
Fleet & Machinery: 13 capabilities
02
Machine Event Logging
Monitor usage and downtime in real time. Record filter changes, breakdowns, maintenance, or other event types. Costs are automatically recorded in FarmManager.
03
Maintenance Scheduling
Define any number of maintenance plans per machine (e.g. "Oil change every 500 h", "Annual inspection", "Roadworthiness check"). A maintenance becomes due as soon as EITHER the operating-hour threshold OR the calendar-month threshold since the last completion is reached – whichever comes first. Reminders appear with a configurable lead time (days or hours) automatically in the team calendar and notifications.
04
Maintenance Type Catalog
15+ pre-configured maintenance types (oil change, air filter, brake fluid, hydraulic oil, coolant and many more) are ready to use out of the box. Custom maintenance types can be added per tenant.
05
Safety Checklists
Define mandatory or optional safety checklists per machine type (e.g. "Tractor – Daily visual inspection", "Mower – Before use"). Operators tick each item Ok / Fail / N/A and optionally document failures with photo and notes. If a mandatory item fails, the machine is automatically locked out – an effective employer-liability shield, DGUV-aligned.
06
Spare Parts Management
Maintain a central spare-parts catalog with part number, manufacturer, category, storage location, supplier and unit (piece, litre, metre, kg, set …). Current stock and minimum stock level are tracked per part – items below the threshold appear on the dashboard as reorder suggestions.
07
Machine Compatibility
Assign each spare part to the machines it fits. When logging maintenance or a repair you immediately see which parts qualify – and whether they are currently in stock.
08
Parts Consumption & Costs
Using a spare part inside a maintenance event automatically creates a consumption record – quantity, unit price and total cost flow into the machine history and (when the Finance module is in use) directly into the machine's cost centre. Stock is decremented automatically.
09
Operating Hours Logging
Capture operating hours manually or via a logbook entry per operator and assignment. Maintenance due dates, depreciation and cost statistics update automatically. Optional role requirements per hour log (mandatory operator field, approval workflow, etc.) keep your data clean.
10
AfA & Machine Depreciation
Manage German tax depreciation (AfA per § 7 EStG) fully digitally. Choose linear or declining balance, assign each machine to a BMF depreciation category (tractor, mower, trailer …) and FarmManager automatically calculates annual depreciation, cumulative book value and remaining useful life. Low-value assets (GWG) under €800 net are recognized as immediate write-off.
11
Machine History
Every maintenance, repair, safety inspection, parts consumption and status change is archived with timestamp, user, cost and notes. The complete life-cycle file of a machine – viewable in one click or exportable to XLSX for external workshops.
12
Machine 3D Status
See the maintenance status of every machine as an interactive 3D model – parts such as engine, filter, exhaust/emissions, roadworthiness plate, cabin and spare parts colour themselves by due status (OK, due soon, overdue), including an exploded view plus book value, AfA depreciation and operating hours.
13
Machine Fleet 3D
See the maintenance status of your entire machine fleet as a 3D overview straight from the machine list – each machine is coloured by its most urgent maintenance schedule (OK, due soon, overdue), so upcoming maintenance is visible at a glance.
Common questions
Frequently asked questions
Quick answers to the questions farms ask most often about this module.
Modules
Other modules
Explore the rest of the platform — every module is built to work seamlessly with the others.
Calendar & Tasks
Optimize daily tasks and ensure your team works with absolute clarity – a central calendar and granular tasks keep everyone in sync, from planning right through to field execution.
5 capabilitiesLearn more
Animal Management
Maintain a digital twin of your entire herd. Beyond simple tracking, FarmManager provides deep insights into lifecycle events, genetics, and nutrition performance.
41 capabilitiesLearn more
Animal Health
Keep your herd healthy and compliant – vaccinations, veterinary treatments, medications and automatic withdrawal periods, fully documented.
7 capabilitiesLearn more
Animal Welfare
Make animal welfare verifiable – housing, inspections, biosecurity, mortality reports and transports, all structured and documented.
11 capabilitiesLearn more
Land Management
Manage your fields with geographic precision – interactive polygon maps, documented field activities and VDLUFA soil samples including Nmin form the data foundation for crop management and fertilization.
17 capabilitiesLearn more
Crop Management & Crop Rotation
Plan crops and rotations based on data – with live rule validation, catch crops, harvest documentation and EU conditionality (GAEC).
11 capabilitiesLearn more
Plant Protection
Document crop protection applications in a legally compliant way – applications, products, certificates of competence and equipment all in one place.
4 capabilitiesLearn more
Fertilization Management (DüV)
Fulfil the German Fertilization Ordinance digitally – fertilizer demand calculation, closed periods, Annex 5 and manure transports, currently with curated reference values for the German state of Hesse (LLH).
14 capabilitiesLearn more
Storage & Warehouse
A complete warehouse for your farm inputs and your harvest – storage locations, dated and expiring batches with FIFO valuation, and a signed movement journal that books your finances automatically. From the fuel tank to the grain silo, always know exactly what is in stock, what it is worth and where it came from.
19 capabilitiesLearn more
Personnel Planning
Plan shifts, employment contracts, vacations and working hours in one place. The intelligent shift generator automatically respects contracts, absences and the German Working Time Act (ArbZG) — with fair distribution across all staff.
11 capabilitiesLearn more
Contracting Business
Manage customers, contractor jobs and the entire invoicing workflow in one place – from initial quote to paid invoice, with planned vs. actual analysis, linked finance entries and a print-ready view.
20 capabilitiesLearn more
Finances
Turn your farm accounting from a burden into a competitive advantage. Gain full visibility of your margins and cash flow – including automatic machine depreciation per German § 7 EStG.
26 capabilitiesLearn more
Multi-Farm Management
Run multiple farms under a single account – with separate billing per farm, strict data isolation and the ability to move staff between operations or grant them access to additional farms.
9 capabilitiesLearn more
Payroll & Social Insurance
Fulfil your reporting and record-keeping duties as an agricultural employer digitally — encrypted social-insurance profiles, DEÜV report files, monthly payroll data for payroll processing and A1 postings, GDPR-compliant and PII-safe.
8 capabilitiesLearn more
Quality, Safety & Traceability
Make food safety, occupational safety and provenance provable — HACCP self-checks, seamless traceability from sale back to a purchased batch, a central supplier directory and risk assessments under ArbSchG, each with automatic due-date reminders.
14 capabilitiesLearn more
Analytics & Administration
Scale your agricultural business with advanced organization tools and granular security controls.
5 capabilitiesLearn more
Built for real farms and modern operations
Scale from small farms to large enterprises.