01
Fleet Inventory
Manage serial numbers, manufacturer specs, model years, and current operating status.
Modules
Fleet & Machinery
Minimize downtime and maximize the lifespan of your heavy equipment. From fleet inventory through preventive maintenance scheduling with dual intervals (operating hours OR months), compliant safety checklists and spare-parts inventory all the way to tax-grade depreciation (AfA) per German § 7 EStG – everything in one platform.
11capabilities
capabilities
11 capabilities
02
Machine Event Logging
Monitor usage and downtime in real time. Record filter changes, breakdowns, maintenance, or other event types. Costs are automatically recorded in FarmManager.
03
Maintenance Scheduling
Define any number of maintenance plans per machine (e.g. "Oil change every 500 h", "Annual inspection", "Roadworthiness check"). A maintenance becomes due as soon as EITHER the operating-hour threshold OR the calendar-month threshold since the last completion is reached – whichever comes first. Reminders appear with a configurable lead time (days or hours) automatically in the team calendar and notifications.
04
Maintenance Type Catalog
15+ pre-configured maintenance types (oil change, air filter, brake fluid, hydraulic oil, coolant and many more) are ready to use out of the box. Custom maintenance types can be added per tenant.
05
Safety Checklists
Define mandatory or optional safety checklists per machine type (e.g. "Tractor – Daily visual inspection", "Mower – Before use"). Operators tick each item Ok / Fail / N/A and optionally document failures with photo and notes. If a mandatory item fails, the machine is automatically locked out – an effective employer-liability shield, DGUV/OSHA-aligned.
06
Spare Parts Management
Maintain a central spare-parts catalog with part number, manufacturer, category, storage location, supplier and unit (piece, litre, metre, kg, set …). Current stock and minimum stock level are tracked per part – items below the threshold appear on the dashboard as reorder suggestions.
07
Machine Compatibility
Assign each spare part to the machines it fits. When logging maintenance or a repair you immediately see which parts qualify – and whether they are currently in stock.
08
Parts Consumption & Costs
Using a spare part inside a maintenance event automatically creates a consumption record – quantity, unit price and total cost flow into the machine history and (when the Finance module is in use) directly into the machine's cost centre. Stock is decremented automatically.
09
Operating Hours Logging
Capture operating hours manually or via a logbook entry per operator and assignment. Maintenance due dates, depreciation and cost statistics update automatically. Optional role requirements per hour log (mandatory operator field, approval workflow, etc.) keep your data clean.
10
AfA & Machine Depreciation
Manage German tax depreciation (AfA per § 7 EStG) fully digitally. Choose linear or declining balance, assign each machine to a BMF depreciation category (tractor, mower, trailer …) and FarmManager automatically calculates annual depreciation, cumulative book value and remaining useful life. Low-value assets (GWG) under €800 net are recognized as immediate write-off.
11
Machine History
Every maintenance, repair, safety inspection, parts consumption and status change is archived with timestamp, user, cost and notes. The complete life-cycle file of a machine – viewable in one click or exportable to XLSX for external workshops.
FAQ
Frequently asked questions
Quick answers to the questions farms ask most often about this module.
Modules
Other modules
Explore the rest of the platform — every module is built to work seamlessly with the others.
Animal Management
Maintain a digital twin of your entire herd. Beyond simple tracking, FarmManager provides deep insights into lifecycle events, genetics, and nutrition performance.
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Land, Crop Rotation & Fertilization
Turn your fields into data-driven assets. Plan complex crop rotations with automatic break-time checks, document VDLUFA soil samples including Nmin, capture actual harvest yields, calculate nutrient demand in line with the German Fertilization Ordinance (DüV) — currently with curated reference values for the German state of Hesse (LLH) — and visualize your entire farm layout with geographic precision.
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Finances
Turn your farm accounting from a burden into a competitive advantage. Gain full visibility of your margins and cash flow – including automatic machine depreciation per German § 7 EStG.
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Operations Management
Optimize daily tasks and ensure your workforce works with absolute clarity, from high-level planning to field-level execution.
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Analytics & Administration
Scale your agricultural business with advanced organization tools and granular security controls.
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Contracting Business
Manage customers, contractor jobs and the entire invoicing workflow in one place – from initial quote to paid invoice, with planned vs. actual analysis, linked finance entries and a print-ready view.
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Multi-Farm Management
Run multiple farms under a single account – with separate billing per farm, strict data isolation and the ability to move staff between operations or grant them access to additional farms.
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Personnel Planning
Plan shifts, employment contracts, vacations and working hours in one place. The intelligent shift generator automatically respects contracts, absences and the German Working Time Act (ArbZG) — with fair distribution across all staff.
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