Silos instead of overview
One program per area, none of them talk to each other – you assemble reports in spreadsheets on the weekend.
Solutions · For Mixed Farms & Agricultural Contractors
One system for farm, machinery, orders and finances
FarmManager connects animals, land, fleet, personnel and finances – and guides contract work from quote to e-invoice.
Does this sound familiar?
Dispatching by phone
Who's driving which job with which machine tomorrow? The answer lives in someone's head – and disappears with them.
Invoices too late
Jobs are done but not yet invoiced – liquidity stays stuck in the field.
How your farm works with FarmManager
01
Orders & operations planning
Customer management, contract jobs with status history and operations planning with crews that spots conflicts on its own – plus the plan-vs-actual comparison per job, net against net. Double-booked drivers, crews and machines, absent drivers and machines that are out of service, in maintenance or under repair are reported. Jobs not yet dispatched wait in a tray of their own until you drag them onto a crew. You take over your customers' fields as customer fields from their area application export or an ISOXML file, separate from your own field record; the job, the driver app and the delivery note then name field, FLIK and area. What you spray on customer fields you record on the job and give to the customer as proof of work, as a PDF or as a file under Implementing Regulation (EU) 2023/564.
02
Fleet under control
Maintenance planning by operating hours or months, safety checklists following the German statutory accident insurance rules (DGUV) with machine lockout, spare parts with reorder alerts and depreciation calculation under § 7 EStG. FarmManager automatically proposes immediate write-off as a low-value asset for machinery up to €800 net. The driver reports a defect directly at the machine, and this becomes a workshop order that, if you wish, blocks the machine until it is repaired.
03
From order to e-invoice
An invoice draft is created from the completed contractor job, if you wish with the actual hours or actual area from operations planning; the customer signs delivery notes directly on the driver's device, and you can combine the accepted delivery notes of a customer into one collective invoice. You create outgoing invoices as ZUGFeRD or XRechnung, with their own number sequence, early-payment discount and dunning levels; payments – partial payments too – become income on the payment date, and the open amount flows into liquidity planning and the open items list. The DATEV export is generated as an EXTF posting batch for the chosen period from the finance lists and can be imported once the accounts are entered in the DATEV settings.
04
Personnel & hours
Shift generator with ArbZG rules, leave and absences, time tracking via time clock – including hours records under § 17 MiLoG as payroll preparation, also as a PDF with signature fields. The shift generator keeps to maximum working time, weekly limit and minimum rest for the shifts it generates itself – measured also against the shifts you have set or locked by hand; FarmManager checks the staggered breaks after six and nine hours against the recorded working time.
05
Multiple farms, one account
You can manage multiple farms in every plan – each farm with its own subscription, strict data separation and its own roles. One user account can be linked to several farms without setting up a separate login for each. Which role the person has is set on each farm separately.
06
Stamped hours on the job
Staff clock in and out straight from the header and book the time onto the contract job they are working on — or onto a barn, a field or their own cost centre. Drivers are offered only the jobs they may book onto; the job in turn shows which hours ran against it. For the current working day, everyone prints their own A4 day sheet at the time clock, with the course of the day, target/actual and the working-time notes.
Obligations FarmManager documents for you
Our Plan Recommendation
Enterprise Premium
Contract jobs, delivery notes, dispatching and cost centres are reserved for the Enterprise plan – outgoing invoices are already available from the Business (Pro) plan, and you can manage multiple farms in every plan.
The plan for operations that dispatch and invoice.
Consultation and setup are free and included in every plan – from the Business (Pro) plan, connecting your machines as well.
Solutions
Frequently Asked Questions
No. Multi-farm management strictly separates data per farm; roles and permissions additionally control who can see and change what within a farm. A customer sees only what you share with them through a customer link, such as their own jobs, delivery notes, proofs of work and invoices.
Via the invoice. When a job is completed, an invoice draft is created from the job's items, if you wish with the actual hours or actual area from operations planning. Every payment on the invoice becomes income on its payment date and stays assigned to the job, even if you record it through the matching of bank transactions.
Yes. You print quotes straight from the contractor job; the invoice is created as a draft in the invoice module and can be output as ZUGFeRD or XRechnung. Supply purchasing with quote comparison, award and a purchase order as a PDF is included too and hands off to storage and finance. Quotes and order confirmations without a contractor job, for hay or straw for example, you write under “Quotes” and turn into an invoice draft with one click.